Payments

PA tracks invoice payment status and supports both online and offline payment records.

Online Payments

Stripe can be used for invoice and project invoice payments. PA creates payment sessions or payment intents, records successful payments, handles partial payments, and updates invoice status.

Offline Payments

Cash, check, bank transfer, or other configured methods can be recorded manually. Offline payments are included in invoice status and financial reporting.

Partial Payments

An invoice can be partially paid. PA keeps the invoice link available while a balance remains due.

Paid in Full

When an invoice is paid in full, PA can redirect the public link to a status page and revoke payment access so the client sees that the invoice has already been paid.

A general-recipient invoice is the narrow exception: payment access closes immediately, but the same public invoice and PDF remain available as a paid receipt for seven days from the recorded paid_at time. The link expires at that boundary and is not extended by later views or duplicate webhook delivery.

If a payment is refunded and the invoice is paid again, PA records a new paid_at and recalculates one seven-day receipt window from that new payment time. It does not retain the first payment’s deadline.

Receipts

PA can send branded receipts for ordinary invoice payments.

PA does not create or email the separate branded payment receipt for a general-recipient invoice, because that receipt is tied to the private internal accounting client. Its paid public invoice is the only external receipt.